Introduction
Document notarization is key to ensuring our documents are valid, legal, and trustworthy. Based on your needs and convenience, you can select in-person or online notarization.
So, what are the most popular examples of notarized business documents?
This blog will list 5 top names that you are likely to encounter or handle at your office. Whether you are working in any sector, these names have covered you effectively.
Without further ado, let’s discover!
What is document notarization?
Document notarization is the process by which documents undergo certification by a licensed notary public. It often involves observing and documenting document signings to prevent fraud and guarantee the document’s genuineness to the requesting parties.
Traditionally, notarized documents are performed in person at legal offices. However, thanks to technological advances, document notarization is now easily accessible online. This streamlines business workflows and is especially useful for cross-border exchanges.
These days, we can typically work with the following four notarial acts:
- Administer oaths and affirmations
- Record a formal acknowledgment of documents
- Verify and certify true copies of original documents
- Observe and validate signatures on official paperwork
5 Common Examples of Business Notarized Documents
#1. Legal agreements & contracts
Notarization of documents is key to formalizing relevant stakeholder relationships. This process adds a layer of security and legality to contracts and agreements in case of legal disputes or enforcement needs under the oversight of reliable parties. These documents often include contracts, affidavits, powers of attorney, and wills—they’re truly rulebooks. Therefore, every part involved should clarify what you’re entitled to and responsible for.
#2. Real Estate documents
Common real estate documents include deeds, mortgages, leases, purchase agreements, and refinancing documents. These documents often involve high-value exchanges and are used to transfer or establish the terms of a property rental or sale. Therefore, document notarization helps validate ownership transfers and agreements.
#3. Corporate documents
The demand for having documents notarized at offices has been increasing remarkably. Every business needs to ensure that its foundation paperwork is legally valid and compliant. Here are typical corporate documents that online notary services can support:
- Basic company documentation
- Ownership and control declarations
- Address proof documentation
- Certificates of incorporation
- Board resolutions and corporate filings
- Contracts and agreements with stakeholders
#4. Financial transactions
Banks, lenders, and investors often request notarization of documents such as loan and bank statements and investment agreements to confirm identity precisely and legally. This process requires all parties involved, reducing the risk of fraud or misrepresentation.
#5. Individual-related documents
Whether personal documents are used for individual or business matters, they still require document notarization in some specific cases (e.g., recruitments). This helps prove identity, verify employment status, or validate supporting evidence. That’s why you often find them as copy certificates, identity documents, and employment documents.
How to Have Document Notarization Online
Online notarization services allow you to notarize documents quickly from anywhere, ensuring legal compliance while saving time, effort, and unnecessary travel expenses. Instead, you can complete the entire process securely through a verified digital platform. Below is our detailed guide to help you navigate online document notarization easily.
Step 1 – Select a proper online notary service
First and foremost, you need to find a trustworthy online notary service that meets your demands. It is recommended that you register for platforms that are authorized in your jurisdiction and offer dedicated services, varied documents, and reasonable pricing tiers.
Before committing anything, you should review user feedback, security measures, and compliance certification (e.g., SOC 2). Also, check which languages these online notary services support—it’s particularly important for international or multilingual business use.
Step 2 – Prepare your documents
For each notary session, gather and review all documents that need online notarization. This helps reduce missing pages or blank sections, ensuring the best notarized results.
Besides that, don’t forget to check the required formats, such as PDF, PNJ, or Word. Although most document notarization platforms can support standard formats, some have specific upload requirements. Thus, ignoring these can cause delays and failures.
Step 3 – Complete the required identification
Before using online notary services, you will always be asked to verify your identity using a government-issued ID (e.g., passport or driver’s license). After the initial upload, the platform may use biometric checks, knowledge-based authentication (KBA), or other secure technologies to validate your identity. These steps ensure that the person signing the document is indeed who they claim to be, enhancing trust and legal compliance.
Step 4 – Schedule or join a live notary session
Once you receive a confirmation that all documents are ready and your identity has been verified, it’s time to schedule a session or instantly join a live notary meeting. During the document notarization session, a commissioned online notary would guide you through the signing process, witness your signature, and confirm the notarization of documents.
Note: Ensure you have a stable internet connection and keep your physical ID ready in case additional verification is required during the session.
Step 5 – Sign and download notarized documents
After your notarized documents are signed, the document notarization will be finalized. You can receive a digitally signed and sealed copy that can be instantly downloaded, used, and shared with relevant stakeholders. Online notarization is much more highly valued than traditional methods thanks to its speed, convenience, and access.
Conclusion
Document notarization is now more accessible and efficient than ever with the use of online notarization services. Legal contracts & agreements, financial transactions, and real estate, corporate, and individual-related documents are typical business examples. However, to perform the best notarized documents, look for a proper platform where you can get trustworthy and high-security services and have a strict follow-up as provided.