From 14 apps to 1 AI: How ChatGPT killed my productivity tool addiction
Tom counted his subscriptions. November 1st, 9:30 PM. Notion, Todoist, Calendly, Grammarly, Otter, Forest, RescueTime… Total: $197/month.
Productivity level: Still procrastinating. Still overwhelmed. Still behind.
One month later: Tom cancelled everything except Chatronix. Cost: $25. Output: doubled. Stress: gone.
What actually happened:
- Daily tasks completed: 4 → 12
- Email response time: 3 days → 3 hours
- Projects finished on time: 30% → 95%
- Sunday anxiety: Crushing → None
Tom didn’t need productivity apps. He needed ChatGPT to think for him.
ChatGPT becomes the only task manager that works
Old Tom: Spent 2 hours organizing tasks in Todoist. Did zero actual tasks.
New Tom: “ChatGPT, here’s my brain dump. Organize it into today’s plan.”
ChatGPT responds:
“Your actual priorities for today:
- Client presentation (2 hours) — DO FIRST, it’s due tomorrow
- Email Mark about contract (5 min) — Quick win, do second
- Review budget spreadsheet (30 min) — Before lunch
- Team meeting prep (15 min) — Right before meeting
Skip these (they feel urgent but aren’t):
- Redesign website (not due for 3 weeks)
- Research new CRM (nice-to-have)
- Organize desktop (procrastination in disguise)”
Tom’s completion rate: 100% for the first time ever.
Claude replaces five writing tools with one conversation
Tom was using Grammarly, Hemingway, Copy.ai, and two others. Still wrote garbage emails.
Now he just asks Claude: “Make this email get a yes.”
Tom’s draft: “Hey, sorry for the delay. Can we maybe move the meeting? I have a conflict.”
Claude’s version: “Quick scheduling update: I have a board presentation that just got moved to our Thursday slot. Could we shift to Friday 2 PM? I’ll send the agenda tonight so we’re ahead of schedule. Let me know if Friday doesn’t work — happy to find another time.”
Response rate jumped from 40% to 85%.
Gemini handles the boring stuff Tom always skipped
Tom asked Gemini: “Automate everything I hate.”
Gemini built:
- Email templates that actually sound human
- Meeting notes format that people read
- Expense report system (takes 5 minutes now)
- Calendar descriptions that make sense
- Project updates that clients love
Tom saved 10 hours per week. Just from not overthinking.
Chatronix: Tom’s entire productivity system in one tab
Tom was drowning in tabs. ChatGPT here, Claude there, Gemini somewhere. Lost context constantly. Productivity tools were killing productivity.
Chatronix fixed the mess:
- 🚀 6 AI models in one workspace: ChatGPT, Claude, Gemini, Grok, Perplexity AI, DeepSeek
- ⚡ 10 free sessions to find which AI fits your work style
- 🎧 Turbo Mode: get solutions from all 6 AIs instantly
- 💡 One Perfect Answer: best parts from all models combined
- 📚 Prompt Library: 500+ productivity prompts from top performers
- 💰 $25 (separate subscriptions would cost $120)
- ✅ Everything saved, searchable, reusable
Tom went from 14 apps to 1. Life got simpler.
Replace your entire stack with Chatronix
Table: Tom’s productivity metrics before and after
| What he tracked | 14 Apps ($197/mo) | ChatGPT alone ($20/mo) | Improvement |
| Tasks completed daily | 4 | 12 | 3x more |
| Time planning vs doing | 60/40 split | 10/90 split | 50% more doing |
| Email response time | 3 days | 3 hours | 24x faster |
| Meeting prep time | 45 minutes | 5 minutes | 9x faster |
| Sunday anxiety level | 9/10 | 2/10 | 77% less |
| Monthly tool cost | $197 | $20 | $177 saved |
The ChatGPT prompt that runs Tom’s entire life
Tom’s master productivity prompt that replaced everything:
You’re my executive assistant with 20 years experience managing chaotic executives.
Context: I run a [business type], have [number] direct reports, juggle [number] projects. I’m bad at: saying no, estimating time, email, planning ahead. I’m good at: execution when clear, creative work, client relationships.
Daily brain dump: [paste everything from my head]
Organize this into:
MUST DO TODAY (max 3 things):
- Most important/urgent with time estimate
- Include buffer time (I always underestimate)
- Order by energy required (hard stuff when fresh)
SHOULD DO IF TIME (max 2):
- Important but not urgent
- Quick wins under 15 minutes
DEFINITELY SKIP TODAY:
- Feels urgent but isn’t
- Can be delegated
- Is actually procrastination
For each task provide:
- First step (the tiny action to start)
- Success metric (how I know it’s done)
- Energy level needed (high/medium/low)
- Best time of day to do it
Email responses needed:
- Identify which emails need replies
- Draft responses I can edit
- Flag which can wait 24 hours
Meeting prep:
- What I actually need to prepare
- What I can wing
- Key points to hit
End of day check:
- What got done (celebrate)
- What didn’t and why
- Tomorrow’s top priority
- One thing to delegate
Tone: Direct but encouraging. Call out my BS. No toxic positivity. Remind me perfect is the enemy of done.
This one prompt replaced $200 worth of apps.
Steal this chatgpt cheatsheet for free😍
It’s time to grow with FREE stuff! pic.twitter.com/GfcRNryF7u— Mohini Goyal (@Mohiniuni) August 27, 2025
Who else ditched productivity apps for ChatGPT?
👩💼 Executives managing everything through prompts 📧 Inbox-zero achievers using AI for email
🗓️ Calendar masters letting AI schedule everything
📝 Note-takers who never review (AI remembers)
🎧 Goal-setters actually hitting goals now
⏰ Time-trackers who stopped tracking and started doing
They didn’t become more productive. They stopped trying to be productive and let AI handle it.
ChatGPT didn’t make Tom more productive — it made productivity irrelevant
Tom cancelled $197 in productivity subscriptions. Replaced them with one AI that actually thinks.
The truth about productivity apps: They make you feel productive while you organize, tag, schedule, and plan. ChatGPT just gets shit done.
You don’t need a second brain. You need ChatGPT to use your first one better.