Training management involves a lot more than people realize. It’s not just the scheduling of sessions and attendance tracking. Businesses and companies require training to meet the industry standards and licensing requirements. That’s how organizations earn accreditation and prove compliance. If staff members don’t renew their licenses or even the organization, they can lose accreditation. The organization can suffer closure, loss of revenue, and heavy penalties.
This article discusses the main benefits of training management software
It saves money and time
Imagine you’ve called in a trainer to take your 1000 members of staff through training sessions. Then you’ve to create spreadsheets for all and send each an email to tell them about the training, send reminders. Then after the training, you have to compile the data on who attended and who didn’t. Get responses from those who attended and prepare a make-up schedule. That can take up to days and require a dedicated staff member or two to do the follow-up and compilation.
On the other hand, you can upload the training video and send out some email notifications that the training video is available with the training management system. Everyone should complete it within four weeks and give feedback. The system saves you time, and the human resources you need to do the manual tasks can do other gainful activities in the company.
Consistency in staff training regardless of location
When you have staff members in different locations, you want them to receive consistent if not identical training. That ensures uniformity of knowledge, and you have all departments growing together. Consistency in training ensures that the organization runs smoothly and there are balanced working conditions. Even if your employees are working in shifts and remotely in different zones, people can watch the training videos any time and wherever place.
Maintaining licensing and accreditation compliance can be an arduous and lengthy process. Typically, an organization will need to have committees that constantly pull records, compile data, and organize attendance for training to ensure every employee attends the sessions. When you have the proper training management software, you need to map all the accreditation standards and compare what has been accomplished and what needs to be cleared. After the training is completed, the software can update the accreditation software, and you can track your employees’ ongoing education to ensure you’re meeting accreditation deadlines and milestones. The software will also notify you and colleagues when their licenses and certifications are about to expire. After signing up for the required training and completing it, they can also receive notifications. Good training management software will allow you to log in and store the employee training.
Improves employee engagement through surveys and feedback
Every employee wants to be appreciated and to feel engaged in their work. Unfortunately, according to research, barely 31.5% of employees are engaged. That means more companies that are making profits have fewer disengaged employees.
When you have training management software by a reputable vendor like HGI Software in your organization, it becomes easy to coordinate and get everyone on board. It’s also easy to monitor and ensure everyone is at par.