Renting out your property can be nerve-wracking, especially if you have rushed the screening process and quickly allowed someone to move in. As a landlord, you might often wonder whether it is acceptable to check up on your property and if doing so could upset your tenant to the point where they might withhold rent or mistreat your property. Managing these concerns can be time-consuming, which is why many opt for a property management company to handle these responsibilities. Royal York Property Management, with over a decade of experience managing more than 22,000 properties in Ontario, Canada, is well-versed in the nuances of property inspections. Today, they share their insights on why regular property inspections are crucial and how they benefit both landlords and tenants.
Can you inspect your rental property as a landlord?
Yes, landlords can enter a rental property to conduct an inspection, but they must adhere to procedures set by the Residential Tenancies Act, also known as the RTA. According to Section 27 of the RTA, landlords are required to provide tenants with a written notice at least 24 hours before entering the unit in the case of an inspection. Royal York Property Management shares that there have been instances where tenants claimed they never received such notices, leading landlords to waste time and eventually seek their services for assistance.
“The system at Royal York Property Management is automated, straightforward, and robust. When we send an email, we can track if it has been opened, when, and how long the tenant viewed it, so there really is no issue,” explains Nathan Levinson, president and owner of Royal York Property Management. “Some tenants prefer physical mail, which requires us to stay in constant contact to ensure they are at the property to receive it. We don’t just send it and hope for the best.”
With Royal York Property Management’s new owner portal, landlords can easily schedule a notice of entry. Simply select the date and time, and the tenant receives a notification. The assigned property manager at Royal York then takes over, ensuring everything goes smoothly.
Regular Property Insections Prevent Costly Maintenance Repairs
Regular Property Inspections help address issues before they escalate, which helps minimize costs and prevent major repairs. This approach ensures the property remains in good condition, enhancing tenant satisfaction and reducing the likelihood of rent disputes. Tenants are also more likely to pay rent on time and feel valued when they see that their landlord is committed to maintaining a safe and comfortable living environment. By promptly addressing maintenance concerns, landlords can build positive relationships with tenants, encouraging them to stay longer and preventing non-payment of rent due to unresolved issues.
“Proactive maintenance is not just about preserving property value; it is about building trust and satisfaction with our tenants. By addressing issues early, we ensure a seamless rental experience for both landlords and tenants, minimizing costs and preventing disputes.” says Christopher Pethik, Maintenance Manager for Royal York Property Management.
Property inspections are most effective when conducted by professionals. Royal York Property Management provide detailed reports, photos, and videos that document the current state of the property. Royal York also conducts move-in inspections to establish a baseline, which is crucial for making accurate comparisons later on. Having a detailed record from the move-in inspection makes it easier to document any changes or damages when comparing conditions at a later date. Comprehensive documentation is essential when claiming damages caused by a tenant, as it simplifies proving that the property was in better condition previously, saving time and money.
Property Inspections Encourage Tenant Responsibility
Regular property assessments are essential for keeping rental units in good condition. When tenants know that inspections will take place, they tend to be more careful and keep the property in better shape. This awareness helps prevent significant wear and tear.
Royal York Property Management exemplifies the positive impact of informing tenants about routine inspections. Their tenants consistently demonstrate greater care for their rentals, knowing that regular checks are expected. This proactive approach not only maintains the property’s condition but also instills a responsible mindset among tenants, showcasing Royal York’s effective management strategy.
In conclusion, regular property inspections are crucial for effective property management. Royal York Property Management demonstrates the benefits of routine checks, which ensure legal compliance and encourage tenants to maintain the property. This proactive approach helps prevent major damage and keeps properties in excellent condition, enhancing tenant satisfaction.
While inspections are essential, maintaining communication with tenants is equally important to avoid misunderstandings. We recommend hiring a property management company to handle these tasks efficiently. Starting at just $49 a month, Royal York Property Management offers 24/7 support, maintenance, legal, and tenant placement services. With over 22,000 properties under management, they excel in providing comprehensive property care, giving landlords peace of mind.
To learn more, visit Royal York Property Management.