Outdoor events can be fun when adequately organized. However, the space you use determines how your event will turn out. In most cases, you will need to rent space. However, the rented space lacks shades in most cases, hence the need to have tents. There are many ways to acquire tents. You can buy or even rent, depending on your budget and how long you wish to use them. Remember, having tents is a way to keep your guest comfortable, and the more they are pleased, the longer they will stay. Besides, tents make your guest relaxed in any weather condition.
The canopies come in different colors; hence you can choose one that matches them, and you are good to go. The best part of using tents is that they come in different shapes, so you can easily fit a tent to meet your needs no matter how your space is. Here are the tips that will help you in choosing the correct tent for your event:
1. The Venue Is Key
The type of space you are working with is critical in guiding you on the tent to choose. It would be best to evaluate the venue and decide which tent shape will work with the set-up. Similarly, the site will determine the form, the height, and even the material used to make the canopy. For example, if your event will be on the oceanside, it would be wise to avoid tall tents as the breeze is likely to be strong. Besides, the venue will decide how many tents you need; for instance, if it’s a place with structures you can use for some services, you will need a few party tents, unlike when hosting on open ground.
2. Event Size
Your guest list is a key determinant factor in the tents you need. Choosing a canopy that can accommodate your entire guest list and the staff will be best. Remember, there are other activities that you may want to include in your party, so you need to keep them in mind when choosing your tents. For example, if you need a separate tent for gifts, you will need a tent size like 20×20, or 10×20. The size you buy will also depend on the event and the type of crowd you are hosting. For example, if you are hosting children, you may need tent sizes like 20×40, 20×30, and larger canopies since they will need more space to interact, unlike hosting adults-only, whose movement you can control. If you are using commercial tents, it will help to inform the supplier of the type of crowd you are expecting for them to advise you on the best tent to buy.
3. Style
Tents come in different styles, and when you are done with logistics, you need to narrow down to the type you prefer and remember the design you select needs to fit your theme well. Similarly, the canopy you choose needs to be visually appealing while maintaining quality. When you go where there are party tents for sale, it will help if you inform them whether you are looking for something sophisticated or modern while keeping it classic. Well, whatever you choose needs to blend well with the theme of your event. However, some suppliers have event consultants who will help you determine what fits you best, making picking what works for you easy. In addition, the tent shops may have photos of previous parties with their products; these too can help you choose the style that fits you best.
3. Your Budget Matters
Every function must have a budget; before picking a tent that suits your needs, it will help if you consider the amount of money you set aside for the tents. Moreover, since you are likely to buy the tents before making other purchases, be keen not to overspend on the tent to avoid disorganizing your budget. Remember, as much as you like high tents with chandeliers plus classic draping, it may not be practical if your funding is insufficient. Besides, the sophisticated tents are costly, but it also costs a lot to set them up. When budgeting for party tents,include the taxes as they also fall under the price.
4. Tent Fabric
The fabric determines a lot about your canopy. Choosing the best fabric is the key to having a quality tent that will last longer. Similarly, the material determines how durable your tent is; it is best if you choose a fabric that doesn’t stretch and which is also resistant to wick plus mildew. Finally, remember to consider the cleaning ability of your equipment; you do not want to get stuck with a tent that has permanent stains because a commercial tent is for different occasions and hence easy to use.
Finally, you have to consider if the material is fire resistant. Before choosing party tents for sale,it will help confirm with the supplier if they meet the state’s fire minimum policies. The process of assembling is also a concern, so it helps if you establish how long it takes to assemble the tent plus how many people are required to put it up and take it off. Finally, remember to ensure the warranty and the store’s return policy are up to date, plus you need to be comfortable with them.