Afternoon meetings can often feel like an energy and focus drain when all you want to do is power through your tasks for the day. However, meetings are an essential part of collaboration and planning in any organisation. The key is learning how to stay engaged so you can contribute your best thinking and ideas. Here are some tips to help you stay focused and productive during those afternoon meetings.
Prepare Ahead of Time
If you know what the meeting is about, do some prep work beforehand. Read any documents or reports you’ll be discussing so you’re familiar with the subject matter. Jot down any topics, ideas or questions you want to raise so you’re ready to participate. Having this foundation will make it easier to stay focused once the meeting begins.
Have an Agenda
Every meeting should have a clear agenda circulated beforehand so attendees know what will be discussed. Review this so you’re mentally prepared for the topics at hand. If there is no agenda, ask the meeting organiser to provide one so you can be proactive in your participation. A solid agenda keeps things focused and on track.
Take Notes
Taking notes is one of the simplest ways to stay engaged in a meeting. Summarise key points, action items and anything relevant to your role. The act of writing things down will help cement the information in your mind. Review your notes after the meeting too as a refresher.
Monitor Your Energy Levels
Be aware of your energy levels heading into an afternoon meeting. Make sure you eat a healthy lunch and avoid heavy foods that can make you feel sluggish. Get some fresh air and move around to boost circulation and oxygen flow to the brain. Hydrate with water to help you feel refreshed. Start with energy on your side. If that doesn’t help, pick up some energy chews from Liftglucose.com for a little extra pep in your step.
Ask Questions
Don’t just passively listen in meetings – speak up and ask strategic questions to drive discussion and engagement. Ask about things you don’t understand or need clarification on. Offer your opinions and perspective on ideas that are being presented. Your contributions will keep you invested in the dialogue.
Avoid Distractions
The temptation to check your phone or email during meetings can be hard to resist. But getting distracted divides your focus. Silence notifications, close email and put your phone away during meetings so you can be fully present. Let colleagues know you have a strict “no screen” policy in meetings.
Sit Upfront
Try not to sit at the back of the room where it’s easier to doze off! Sit at the front or middle where you can clearly see presentation slides and the meeting leader. This physical positioning signals to your brain it’s time to be alert and engaged. Proximity also reduces disruptive side conversations with others.
Afternoon meetings don’t have to drain your productivity for the day. Use preparation strategies, active participation and avoidance of distractions to stay focused on the discussion and walk away with clear outcomes. Keeping engaged during meetings will ensure they are time well spent.